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Optimizing CMS Collections Display in Webflow: A Step-by-Step Guide

Managing CMS collections in Webflow can sometimes feel like a daunting task, but it doesn't have to be that way. Remember how frustrating it was when your collections displayed in the order they were created? It was difficult, if not impossible, to locate the collections that mattered most to you. Well, not anymore. Now, with a few simple steps, you can optimize your CMS collections display and make your life a whole lot easier. Ready to find out how? Let's dive in.

The Problem Webflow Users Face

Webflow users like you have been facing a significant challenge in the past: the inability to reorder your CMS collections easily. This limitation often led to a cluttered and disorganized workspace, making it hard for you to find the collections that matter the most. This issue became especially prominent when dealing with large collections.

The Solution: Reordering CMS Collections in Webflow

Good news, Webflow has listened to its users and introduced a simple drag-and-drop feature to reorder your collections. This feature allows you to keep your most important collections organized and easily accessible. Here's how you can take advantage of it:

Step 1: Access the Collections Panel

First, navigate to the collections panel in your Webflow designer or editor. This is where all of your CMS collections are housed.

Step 2: Select and Drag a Collection

Next, simply click and drag a collection to reorder it. You can move your collections up or down the list based on your preferences.

Step 3: Drop the Collection

Once you've dragged your collection to the desired location, just release your mouse or trackpad button to drop it into place. And there you have it - your collections are now reordered to your liking.

Optimizing CMS Collections Display Further: Custom Sorting

While the drag-and-drop feature is a great start, you might also want to customize the order of posts within a collection. This has been a highly requested feature from Webflow users and although it's not natively supported yet, there's a handy workaround you can use.

Step 1: Add a Number Field to Your Collection

First, in your collection settings, add a number field. This will be used to define the order in which your items should appear.

Step 2: Define the Sort Order

Next, for each item in the collection, assign a number in the number field you just added. This number will represent the item's position in the list. For example, the item with the number "1" will be the first item, the item with the number "2" will be the second, and so on.

Step 3: Sort Your Collection List

Finally, when displaying your collection list, use the sorting feature in the settings (the cogwheel icon) to sort your items based on the number field. Make sure to set the sort order to ascending.

And there you have it! With this simple workaround, you can have full control over the order of your collection items.

Note: Although this method works, it can be a bit cumbersome when dealing with large collections or when you need to insert new items in between others. In such cases, it might be beneficial to use larger intervals between your sort numbers (like 10, 20, 30, etc.) to leave room for future items.


Optimizing your CMS collections display in Webflow doesn't have to be a chore. With the drag-and-drop feature for reordering collections and the custom sorting workaround for ordering collection items, you can maintain a well-organized and efficient workspace. So why wait? Start optimizing your CMS collections today and make your Webflow experience even better!

Further Reading and Resources

Pro Tip: Implementing Conditional Visibility on CMS Collections

Conditional visibility is a powerful feature that lets you show or hide elements within a Collection List based on certain conditions. This can be a game-changer when you want to display certain items in your CMS collection based on specific criteria. For instance, you can use it to display 'Sale' tags only on items that are on sale, show specific content only for logged-in users, or hide unpublished blog posts from view.

How to Set Up Conditional Visibility

Setting up conditional visibility in Webflow is fairly straightforward. Here's a step-by-step guide:

Step 1: Select the Element

First, select the element you want to show or hide in your Collection List. This can be any element within your list, such as a text block, an image, or a div block.

Step 2: Open the Settings Panel

Next, open the settings panel (the cogwheel icon on the top-right corner of the screen). This panel contains all the settings related to the selected element.

Step 3: Add a Condition

Scroll down to the 'Conditional Visibility' section and click on the '+ Add Condition' button. This will open a new panel where you can define your condition.

Step 4: Define Your Condition

Now, define your condition by selecting a field, an operator, and a value. For instance, if you want to display a 'Sale' tag only on items that are on sale, your condition might look like this: 'Sale is on'.

Step 5: Save and Test

Once you've defined your condition, click on the 'Save' button and then preview your website to make sure your condition is working as expected.

With this simple yet effective pro tip, you can take your Webflow CMS collections display to the next level. Happy designing!

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